Accounting Clerk
POSITION TYPE: FULL TIME - IN PERSON (NOT REMOTE)
TITLE: ACCOUNTING CLERK
REPORTS TO: ACCOUNTING MANAGER
SUMMARY: We are seeking an Accounting Clerk to service our Warehouse and Melrose locations. The successful candidate will have thorough knowledge of full cycle Accounts Payable processes and their corresponding entry in QuickBooks Online (QBO). We are seeking a detail-oriented individual who performs with a high level of accuracy and professionalism.
ACCOUNTS PAYABLE ROLES AND RESPONSIBILITIES:
- Vendor bill data entry
- Verify vendor bills are payable based on production schedule status or manager approvals
- Match vendor bills and credit card charges with appropriate client invoices and transfer information to QBO
- Reconcile pricing on vendor shipping bills with corresponding client invoices
- Enter any missing purchase order details and convert in full or partially to a vendor bill in QBO
- Enter bills, expenses and credit card transactions and upload backup for each to QBO
- Monthly review and payment of commission share on sold consignment pieces
- Assist with monthly salesperson commissions using Quickbooks Online
- Monitor paid client invoices for completeness and correct tax
- Report on client refunds and credit memos
- Communicate pricing or product description discrepancies or irregularities
- Cover for Accounting Manager as needed
- Process employee mileage and reimbursement payments
- Enter Shopify deposits and payments entries into QBO
- Assist managers with other accounting duties and ad hoc projects
OTHER ROLES AND RESPONSIBILITIES:
- Assist with core duties associated with human resources including onboarding and offboarding
- Confirm resale certificates on file and confirm sellers permit numbers annually
- Scanning and uploading documents to the Google Drive
- Assist managers with other HR duties and ad hoc projects
KEY COMPETENCIES:
- Accounts Payable expertise with at least three years’ experience working in an accounting clerk role
- At least two years’ experience working in QuickBooks Online with an emphasis on full-cycle A/P processes
- Focus and momentum to process a heavy volume of bills with short turnaround
- HR training or background knowledge is a plus
- Knowledge of GAAP and experience working with the categories in a chart of accounts is a plus
- Experience working with Microsoft Office programs or Google Suite programs
- Knowledge of creating formulas in Excel or Google Sheets
- Knowledge of a payroll platform like Paylocity is a plus
- Reliability and discretion since you will often learn of confidential matters
- Strong communication skills and professionalism with regards to intracompany and intercompany emails
- Critical thinking and diligence necessary to investigate irregularities
- Highly accurate data entry and double-checking skills
CONTACT: Please send cover letter and resume to: kim@lawsonfenning.com